To become a notary in Illinois and to perform remote notarizations, follow the steps listed below:
1- Complete a notary application. Your notary application and executed $30,000 notary bond, along with instructions to complete the application process, will be available for download immediately upon checkout. Click here to start the notary application process.
3- Mail us your original signed and notarized notary application along with the required documents listed on the application instructions page. We will check your notary application for accuracy and completeness and file it with the secretary of state.
Note: Click here if you are a commissioned notary and you would like to purchase a $25,000 notary bond to perform remote notarizations.
Remote Online Notarizations FAQs
What is a remote notarization?Back to top
A remote notarization is a notarial act performed on a tangible document by means of audio-video communication technology. This technology allows for direct, contemporaneous interaction between the individual signing the document (the signatory) and the notary (the witness) by sight and sound. The audio-video communication must be recorded. A remote notarization requires the notary public to use an inked notary stamp to notarize the document without the aid of an electronic notary seal or electronic signature.
What is the difference between remote and electronic notarization?Back to top
1- Remote notarization involves notarizing tangible documents using an inked notary stamp and wet signature while electronic notarization involves notarizing electronic documents with an electronic notary seal and electronic signature.
2- Remote notarizations can only be performed if the signer is located within the state of Illinois. Electronic notarizations, however, can be performed if the signer is:
(a) located in Illinois;
(b) located outside of Illinois but not outside the United States; or
(c) located outside of the United States if the document is (i) to be filed with or relates to a matter before a public official or court, governmental entity, or other entity subject to the jurisdiction of the United States, (ii) involves property located in the territorial jurisdiction of the United States, or (iii) involves a transaction substantially connected with the United States.
3- In a remote notarization session, the notary witnesses the signer sign the documents, the signer sends the document to the notary, and the notary applies a physical notary stamp and wet signature on the document. In electronic notarization, however, the document is electronically signed and sealed during the notary session.
4- The notary confirms the signer's identity in a remote notarization by viewing the signer’s government-issued identification via the communication technology. In an electronic notarization, however, the signer's identity is confirmed by a multi-factor authentication procedure that includes the following:
- Remote presentation by the principal of a government-issued identification credential that contains a photograph and the signature of the principal.
- Credential analysis of the government-issued credential and the data on the credential that complies with 5 ILCS 312/6A-103.
- Identity proofing using dynamic knowledge-based authentication assessment that complies with Admin. Code 176.835(c).
I am a commissioned Illinois notary. Can I notarize paper (tangible) documents for remotely located signers?Back to top
To perform remote notarizations on paper documents in Illinois, you first need to:
- Obtain a $25,000 notary bond. This bond is in addition to the $5,000 notary bond that you obtained when you first applied to become a traditional notary.
- Mail the executed $25,000 notary public bond to:
Secretary of State
111 E. Monroe St.
Springfield, IL 62756
Contact the Secretary of State in 4-6 weeks to verify if you have been approved to perform remote notarizations.
Click here to purchase a $25,000 notary bond.
I am applying to become a notary in Illinois for the first time, and I would like to perform remote notarizations. What are the steps to apply to become a notary and register to perform remote notarizations?Back to top
- Complete a notary application. Click here to start the notary application. Our notary application wizard will guide you step by step.
- Print your notary application and the executed $30,000 notary bond along with instructions to complete the application process upon checkout.
- Take our notary public study course and pass the examination.
- Take the notarial oath before a notary.
- Mail us the completed notary application and required documents so we can file them on your behalf with the Illinois Secretary of State.
Do I need an electronic seal and an electronic notary signature to perform remote notarizations?Back to top
No. Remote notarizations involve notarizing tangible (paper) documents using an inked pen and an inked notary stamp. Remote notarization does not involve signing documents with an electronic signature and affixing an electronic notary seal.
I am a commissioned Illinois notary public. What is the cost to add remote notarizations to my notary services?Back to top
If you are already a commissioned Illinois notary, there is no additional filing fee required to perform remote notarizations, but you must purchase an additional $25,000 notary bond and mail it to the secretary of state.
Do I need to contract with a certified electronic notarization system provider to perform remote notarizations?Back to top
No. Only if you are commissioned to perform electronic notarizations on electronic documents are you required to contract with a certified electronic notarization system provider.
When does my authority to perform remote notarizations expire?Back to top
Your authority to perform remote notarizations expires when your current notary commission expires.
How does remote notarization work?Back to top
Below is a brief summary of how a remote notarial act is performed:
- The signer personally appears before the notary via a two-way audio-video communication technology. The notary (the witness) and the signer (also known as a principal or signatory) must be physically located in Illinois. An Illinois notary cannot perform a remote notarial act for a signer located outside the state of Illinois.
- The notary records the audio-video communication session.
- If the singer is not personally known to the notary, the notary verifies the signer’s identity by viewing their identification through the audio-video communication technology.
- The paper (tangible) document is signed by the signer with an inked pen and the signing is witnessed by the notary.
- Each page of the document is viewed by the notary.
- The signer sends the signed document to the notary within a certain time frame required by Illinois notary law.
- The notary fills out the notarial certificate with a pen and affixes a wet signature and inked notary seal once the notary receives the document.
- The notary records the remote notarization in their notary journal.
- The notary sends the notarized paper document to the signer within the required time frame under Illinois law.
Where can I find the laws and rules related to remote notarizations?Back to top
To view the Illinois notary laws on remote notarizations, click here.
To view the Illinois notary rules on remote notarizations, click here.
What is the notary bond amount I need?Back to top
The bond amount you need depends on your notary status and the type of notarizations you would like to perform.
You need a $5,000 notary bond if you are applying to become an Illinois notary or renewing your notary commission and would only like to perform traditional in-person notarizations. Click here to start the notary application process.
You need a $25,000 notary bond if you are a mid-term notary and you would like to register to perform remote notarizations or electronic notarizations by means of audio-video communication for your current active notary commission. Click here to order the $25,000 notary bond.
You need a $30,000 notary bond if you are applying to become an Illinois notary or renewing your notary commission and you would like to perform traditional in-person notarizations and remote notarizations or electronic notarizations by means of audio-video communication. Click here to start the notary application process.
Illinois notary bonds and errors and omissions insurance policies provided by this insurance agency, the American Association of Notaries, Inc., are underwritten by Western Surety Company (established 1900). Kal Tabbara is a licensed insurance agent in Illinois.
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